Monday Mornings with Madison

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Staff Management

The Amazing Power of Habits – Part 1

Have you ever driven home from work and then realized when you got home that you had no recollection of doing it? Or you got up in the morning and did your morning routine (brush teeth, shave, groom hair, shower and dress, make bed, etc.) but could not remember actually performing some or any of the tasks. It was as if you were on auto-pilot. In a sense, you were. But instead of drawing on information from your memory bank, you were drawing information from a different, deeper part of the brain that doesn’t involve either learning or memory. You were performing a habit.

Until recently, most scholars believed that learning, memory, and habits were all inextricably connected. A person learns how to do something, remembers doing it and then, through repetition over time, becomes habit…. a recurrent, often unconscious pattern of behavior acquired through frequent repetition. Based on this, it stands to reason that without the ability to learn and remember, a person could not form new habits or perform existing habits. But research has proven that that is actually not true. The latest brain research is revealing that learning, memory and habits all ‘live’ in different parts of the brain and are not actually connected. A person can form and perform a new habit even if the person has no ability to learn or remember new information. And research has found that habits are more powerful and persistent in controlling individual behavior than conscious thought. This can be invaluable to business. Continue reading

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A Succession Plan

In business, as in life, there is generally a hierarchy and structure for how things run. Leaders are identified. Departments are established. Managers are appointed. Processes are set. And, if all is as it should be, all of the cogs fit together and run like a well-oiled machine. The best organizations even create redundancies to ensure that when key personnel are out sick or on vacation for a few days, there are other knowledgeable individuals who can step in temporarily to ensure that operations continue smoothly.

However, many companies fall short of actually creating a full Succession Plan in case a vital cog in the machinery breaks and must be replaced. Most organizations do not have any preparations in place that will go into effect if a vital member of the team is suddenly gone either by choice or chance. For example, Business Week magazine featured an article questioning why Herb Kelleher, CEO of Southwest Airlines, had not designated and groomed a successor. This exposed a weakness that exists in many companies’ strategic thinking. Indeed, many companies lack ‘bench strength’ or sufficient ‘ready now candidates’ to replace planned and unplanned losses of key leaders and staff. As a result, the future continuity and performance of the business is at risk. While it may seem grim and cold, a Succession Plan is actually one of the most responsible and considerate things any business can do for the good of the company. Here’s how. Continue reading

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Does Practice Make Perfect?

The old adage of ‘practice makes perfect’ conveys the idea that with enough practice a person’s performance can achieve perfection. Yet, the term ‘perfection’ itself seems to fly in the face of the essence of being ‘human.’ It is universally understood that to be human is to be imperfect. So if that’s true, just how much can practice improve a person’s performance at any given task or skill?

The issue of ‘practice’ has been examined and re-examined by teachers, industrial psychologists, and coaches the world over. Does practice make perfect? It is certainly the question that anyone trying to achieve an exceptional level of success would want to know. And certainly any business owner or entrepreneur should wonder just how much ‘practice’ do skilled employees need to achieve mastery in their profession. If practice makes perfect, just how much practice is that? Continue reading

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Preventing Human Error

It’s been said many times that ‘to err is human, to forgive divine.’ Few would argue that at least the first part of that statement is absolutely true. No one is perfect. To be human is to make mistakes. Isn’t that why they put erasers on pencils? But when people make mistakes at work, those errors can hurt business. In fact, Marketwire reported in 2008 that human errors among employees cost businesses in the US and UK more than $37 billion in lost productivity. While the vast majority of mistakes at work are minor and do little real harm, some mistakes are serious enough to reduce sales, damage customer relations, hurt the bottom line or even cause sentinel events — unexpected occurrences involving death or serious physical or psychological injury.

Although it is normal for people to make mistakes, human error is never welcome at work. Companies have a vested interest in minimizing mistakes. But is that even possible? While it isn’t possible for any company to completely eliminate all slips and mishaps by staff, there are things that businesses can do to help reduce the quantity and impact of errors in daily operations. The first step is to understand the finer distinctions in the nature of human errors and what factors cause employees to make more mistakes and slips. The second step is for companies to design protocols that help to minimize errors. Make no mistake, it can be done. Here’s how. Continue reading

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How A Company’s Reputation Impacts Its Ability to Attract and Retain Top Talent

Coca Cola. Google. IBM. Apple. Starbucks. Microsoft. Mercedes Benz. Zappos. Amazon. What do all of these companies have in common? Besides having a global market following and a very healthy balance sheet, these companies have at least one other thing in common: the ability to attract top talent just based on reputation. Companies that attract top talent are likely to stay at the top of the Fortune 500 list because human potential is the one thing that cannot be forged, copied, imitated, duplicated or easily replaced. So attracting top talent breeds success and success attracts top talent.

Indeed, human resources are probably the most important asset of any company. Employees are responsible for the quality, quantity and consistency of its products and service. Employees bring creativity to bear on behalf of employers. Employees do all the heavy lifting that keeps a business running. And ultimately it is the workers who interact with, win and retain customers. It is their ingenuity, skills, effort, passion, work ethic, and attitude which largely determine the success, mediocrity or failure of an organization.

That is why, every day, companies are not only competing to generate sales and win customers, they are also in a race to attract and retain the most talented workers. From entry level employees to C-suite executives, every company wants – or should we say needs – to employ the best and brightest. When the economy was in a tailspin, the most talented, skilled and experienced employees hunkered down and stayed put even in companies where they were no longer satisfied, appreciated and/or challenged. The best and brightest kept from changing jobs even when they were overworked, underpaid or both. But with the economy ‘turning a corner’ and the unemployment rate slowly dropping, companies will soon – if they aren’t already – need to compete to attract the best workers. The most qualified candidates are likely to look first to companies with a solid reputation. So just how much does a company’s reputation impact its ability to attract top talent? Continue reading

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Beyond Absenteeism – Part 2

Presenteeism is a work issue that is more costly to businesses and more pervasive in workplaces than absenteeism and tardiness combined. Estimates for business losses from presenteeism range from $150 to $250 billion annually and many think that it is as much as three times that. Employers are only just starting to realize and contend with this HR issue.

Part of understanding and coping with the issue has been to define it. Once thought to describe only employees who weren’t fully productive at work because they were working sick, today the term presenteeism is used to describe employees who are less than fully productive at work for a myriad of reasons including acute, chronic or episodic illness, difficulty adjusting after an illness or injury, a major personal or family problem, child care or elder care demands, or deep employee dissatisfaction. Given how prevalent it is and how costly it can be, is there anything that employers can do about presenteeism? Here are seven winning strategies to help reduce presenteeism. Continue reading

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Beyond Absenteeism – Part 1

Absenteeism is a work behavior that every manager and Human Resources department deals with and dreads. When an employee fails to report to work, it often creates a hardship for that employee’s coworkers, manager and — depending on the position — customers. It is to be expected that employees may have to miss work occasionally due to all kinds of reasons. But it is actually a fairly expensive problem that is on rise. According to the U.S. Bureau of Labor Statistics, unplanned absences cost American businesses an average of 2.8 million workdays each year – equivalent to the loss of $74 billion dollars. Others think the cost to business may be three times as high.

Yet, as expensive as absenteeism is, there is a work-place issue that is even more costly and pervasive, affecting a much larger part of the workforce. It is called presenteeism. The term presenteeism originally referred to employees that aren’t absent from work but aren’t fully productive at work because they are sick. However, since then the definition of presenteeism has been expanded to include other reasons that cause employees to be less than fully productive at work. Today, employers and HR Departments have shifted their focus from issues such as tardiness and absenteeism to the larger and more pervasive problem of presenteeism. Considered now to be one of the biggest HR issues facing business, just exactly what is presenteeism? What is its cost to business? And, most importantly, what can be done about it?
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The Cost of Employee Tardiness

Employees are every company’s greatest asset and resource. Each worker brings his/her talents and skills to bear on behalf of the organization. Ingenuity. Creativity. Problem-solving. Writing. Speaking. Listening. Coordination. Instruction. Persuasion. Negotiation. Judging. Decision-making. They provide a wealth of skills and talents that no computer or robot can perform as well. Yet, human resources are also the most time-consuming, difficult to manage and maintain, and fluid of all company assets.

Unlike machines or inanimate objects, people have feelings and personal problems that can affect their work. They are impacted by forces outside their control such as children, weather and traffic. Sometimes they are just having ‘bad days.’ In short, they are human. These personal issues can not only bleed into their work life in minor ways such as reduced concentration, inability to stay focused on work, or expressing a bad attitude, employee problems can also eat into company profits. There are a number of ways in which employee issues can affect work behavior which, in turn, result in tangible costs to a company. One of the most common work-related behavior issues is tardiness. Anyone – probably everyone – is late to work once in a while. But when this work-related behavior is chronic, it is not just minor irritation for a company…. it affects the bottom line. At what point should tardiness be addressed? And just how much does this work-related behavior cost companies? Continue reading

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Forgiveness at Work Part 2

Conflict itself is not what creates problems and increases costs for businesses. Rather the problem arises from the inability or unwillingness of those involved and those in leadership to address a conflict in a timely and honest way, resolve the issue, and then for all participants to – most importantly – move on without harboring residual bitterness. Thus, at the heart of all conflict resolution is the ability and willingness of people to give an apology or accept one and let go of all resentments…. the basic concept of ‘forgiving and forgetting.’

Indeed, all religions hold forgiveness as a basic, important principle. For example, in the Jewish faith, if a man offends someone else, only the offended person can forgive him. The offender must go and ask for forgiveness. If it is withheld, he should go again, later, and ask. If it is withheld again, he must go once more to ask for forgiveness. If it is refused him a third time, then the person withholding the forgiveness bears the blame. Not only is the person who offended required to seek forgiveness, but the person wronged is also required to give it. Yet, while forgiveness may be a fundamental part of all faiths, it is in scarce supply…. especially in the world of work. Last week, we saw that unresolved conflict is considered the single largest reducible cost for businesses. But people find it hard to give and receive a heartfelt apology and let go of old grudges. Why is that? And are there strategies that can help in giving forgiveness? Continue reading

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Forgiveness at Work Part 1

Gordon Hinckley once wrote in his book Standing for Something: 10 Neglected Virtues That Will Heal Our Hearts and Homes that “The willingness to forgive is one of the great virtues to which we should all aspire. Imagine a world filled with individuals willing both to apologize and to accept an apology. Is there any problem that could not be solved among people who possessed the humility and largeness of spirit and soul to do either or both?”

As “Monday Mornings with Madison” is a work-life advice column, what does forgiveness have to do with work or business? Forgiveness is a virtue we typically relate to personal relationships… unresolved conflicts with close family and friends. But actually forgiveness is a virtue – dare we call it a skill — that has value and purpose in all areas of life, including and perhaps especially in business. There is ample evidence that while forgiveness is regularly discussed in classrooms and places of worship, the act of forgiving or being forgiven past transgressions is one that is neglected and undervalued in the world of work, and certainly seldom spoken of in board rooms. Yet, some experts believe that unresolved conflict represents the largest reducible cost in many businesses, yet it remains largely unrecognized (Dana 1999, Slaikev and Hasson, 1998). What might the average workplace be like if every person, from entry level staff to C-Suite execs, were all equally willing and able to give and receive apologies and release resentments quickly and freely? Might forgiveness actually impact a company’s bottom line?
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