Monday Mornings with Madison

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Project Management

Why Multitasking Actually Reduces Employee Productivity and Precision

Walk down any busy street in America and you are likely to see people crossing the street while texting. In any break room, you’ll see people eating lunch while using their smart phones to check social media sites. In most offices, you’ll see people having phone conversations with colleagues or customers while simultaneously surfing the web or writing an email. Some might even have two different cell phones, one to each ear, while talking to yet a third person in person. (This is not an urban legend. I’ve witnessed it.)
Dubbed ‘multitasking’, the ability to do two or more things at the same time is considered a plus in many jobs and essential for some occupations. Indeed, many employers talk about multi-tasking like it’s a good thing. There are very few occupations where multi-tasking would be frowned upon. Perhaps brain surgeon or race car driver. Otherwise, the ability to juggle multiple projects, tasks, or even conversations simultaneously is regarded as increasingly valuable by employers. But is it truly a good thing? And is multitasking even real? Can the human brain really multi-task? If not, what is really going on when a person is doing two or three or four things at once? And how does this impact their productivity and precision?
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The Need To Lead

Much has been written and said about management and leadership over the last century. The question most often posed is whether there is a difference between managing and leading. The simple answer is yes. But separating the two is not so simple. More importantly, in today’s world, not only is it nearly impossible to separate management from leadership, it isn’t even practical or good.

Once upon a time — at the height of the industrial revolution and before the advent of the technological revolution — it was correct to call a manager just that…. a manager. The foreman of an industrial-era factory gave little thought to what was being produced or about the people producing it. His job was to follow orders, organize the work, assign the necessary tasks to the right people, coordinate the results, and ensure the job was done as ordered on time. The focus was efficiency. The typical foreman managed work; not people.

Today, management and leadership go hand-in-hand. They are not the same or synonymous but they are inextricable. If we were to boil it down to a singular statement, the manager’s job is to plan, organize and coordinate while the leader’s job is to inspire and motivate. But there is more to it than that. In today’s complex workplace, it is vital that every organization have people who can lead and people who can manage… preferably some who can do both. Unfortunately, there tends to be too much management and not enough leadership. What are the primary differences between leading and managing? Why is there a greater need for people who can lead? Continue reading

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Never Borrow Sorrow from Tomorrow

Last week, we discussed the many mental, physical and emotional benefits to anticipating positive life events. From big events such as vacations to minor pleasures such as a nap, the anticipation of something positive is even more beneficial to a person than the actual vacation or nap. As a business strategy, anticipation can give entrepreneurs and professionals ‘a leg up’ against competitors, psychologically stressing the competition. It is a strategy used often in sports. That is the up side of anticipation.
However, anticipating negative events, while equally impactful, is believed to be detrimental. We give this kind of anticipation a name… it’s called worry. Dating back thousands of years, philosophers have been pondering the concept of ‘anticipating problems’. Seneca, the Roman essayist, philosopher and playwright, was quoted as saying “He who suffers before it is necessary suffers more than is necessary.” Indeed, the general wisdom from philosophers and religious scholars is that worrying causes a person to experience a sense of dread needlessly while waiting for the bad thing to happen.
Yet there are some who have argued that there is a benefit to anticipating a negative event in that it can serve to decrease the negative emotions when the bad thing finally happens. We can dub that the ‘soften the blow’ effect. Anticipating problems and issues ahead of time can also help make them a little less frightening, and allows for planning to avoid or work around problems when they happen. Moreover, worriers argue that even if the bad event doesn’t happen, there is additional joy that results from anticipating that something bad was going to happen and then finding that it did not happen. So what is true? Is anticipating trouble a positive or negative? It depends. Let’s look at the science to find the answer. Continue reading

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The Benefits of Anticipation

Summer is here and many are in the throes of planning their summer vacation. Plan away. It’s actually good for you. How so? Researchers from the Netherlands set out to measure the effect that vacations have on overall happiness and how long it lasts. They studied happiness levels among 1,530 Dutch adults, 974 of whom took a vacation during the 32-week study period. The research controlled for differences among the vacationers and those who hadn’t taken a trip, including income level, stress and education. Published in the Journal of Applied Research in Quality of Life, the study showed that the largest boost in happiness comes from the simple act of planning a vacation. Vacation anticipation boosted happiness for eight weeks!

The only vacationers who experienced increased happiness after the trip were those who said they were “very relaxed” on their vacation. For them, post-vacation happiness lasted for only two weeks after the trip. Those who experienced stress or had a neutral vacation (meaning that it wasn’t stressful but it wasn’t all that relaxing either) did not have any happiness after their vacation. So the biggest boost in happiness was derived in anticipation of a vacation, not during or after the vacation.

Clearly, anticipation – the expectation or yearning for something in the future – can be a powerful agent for happiness. Does this speak to something fundamental in human nature? Is looking forward to something better than actually living it? And does anticipation of other major life events have the same effect on people as ‘vacation anticipation’? Do we derive as much joy anticipating other big life events such as getting married, buying a property, closing a deal, or completing a project? Is working toward a goal more fulfilling than actually achieving the goal? And could there be any benefits to anticipating the small pleasures of life? If so, can businesses capitalize on the benefits of anticipation in its approach to sales and marketing? Continue reading

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Keeping All the Plates Spinning

There is circus act in which a person starts a plate spinning on a stick. Then on the table next to it, he starts another plate spinning. And then another and another until the person has dozens of plates all spinning on sticks at the same time. Every so often, the person has to go back to the original plate and spin it some more as it loses momentum and starts to wobble before crashing to the ground. In order to keep all the plates spinning, the person must race back and forth amongst the plates, adding some velocity as each plate, in its turn, begins to slow down. The Guiness World Record for plate spinning was achieved in 1996 with 108 plates spinning simultaneously. Anyone who has ever watched plate spinning feels the anxiety build as plates on the opposite ends look like they are about to teeter off their sticks, but the plate spinner races back and forth just in time to give each another spin.

Even those who have never seen the plate spinning act can probably relate to it. For most people, life is a lot like a plate spinning act thanks to today’s fast-paced world. There is a constant pressure to race back and forth between tasks, responsibilities and chores to keep all the plates spinning. Work. Chores. Honey-do lists. Errands. Family demands. Children’s activities. Doctor visits. Dental checkups. Tax prep. With so much to do, there’s often a plate in the daily grind that is about to teeter off its stick and come crashing to the ground. We race to give that plate another spin just in time to keep it from falling. With so much to do, it is easy to lose track. Thanks to technology, though, there are increasingly better tools to help track and keep all our proverbial plates spinning…. especially at work. Continue reading

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“No” Problem

Most overworked, overloaded and highly stressed people all share one fundamental characteristic (let’s just call it what it is… a flaw). They don’t know how to say “No.” They might be able to muster the chutzpah to say an unassertive “no” once in a while, but they either don’t stand their ground afterward, or they just don’t say “no” often enough. While a “Can Do” attitude or a “Never say No” disposition is generally considered by managers to be a desirable quality in staff, the truth is that those “always say yes” people often take on more than they can chew and that can be a problem both for the employee and the manager.

While there is nothing wrong with wanting to please others and be helpful — in fact it is an essential part of any functioning workplace and all civilized and compassionate societies — the problem arises when the word “No” is never used. The problem is that there typically aren’t enough hours in the day to do everything everyone asks of the average “yes man” or “yes woman.” For those people with a “No” problem, it means that some requests either aren’t getting done, aren’t done in a timely manner or aren’t being done well. At work, that can be a problem for both employee and employer. Here are some strategies to make it a bit easier to say “No” assertively. Continue reading

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The Power of Procrastination

Procrastination has been defined as the act of replacing high-priority or important actions with tasks of lower priority, and putting off important tasks to a later time. Some industrial psychologists consider it procrastination if the action is counterproductive, needless, and delaying. Others consider it procrastination if a course of action is voluntarily delayed despite expecting to be worse off for the delay.

Regardless of the definition, procrastination and procrastinators are generally viewed in a purely negative light. However, the truth is that every person procrastinates sometimes. But, according to Psychology Today, only about 20 percent of people are true procrastinators… those who consistently avoid difficult tasks and deliberately look for distractions. How do you know if you or one of your employees is part of the 20% that are true procrastinators? And, if so, is procrastination always a bad thing? Continue reading

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WINNING WEBSITES: WHEN AN “F” IS AN A+

Last week, we examined various studies done using eye-tracking software to determine what and where the human eye looks when ‘seeing’ a search results page. Researchers discovered a Google Golden Triangle or ‘hot zone’ — an area of the page where … Continue reading

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EYE DO DECLARE: THE GOOGLE EFFECT AND THE GOLDEN TRIANGLE

Fact: Nearly all companies today want potential customers to find them when searching online for their particular products or services. In the world of Search, that often means the potential customer has done a Google, Yahoo/Bing or MSN search and … Continue reading

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WHEN A VENDOR PERFORMS POORLY

Most companies typically deliver a product or service to people or other companies. At the same time, most companies hire vendors to provide them with products and services. For example, a doctor provides medical advice and assistance to people concerning … Continue reading

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