Monday Mornings with Madison

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Personal-Professional Well-Being

The Most Underestimated, Undervalued and Needed Skill in Business – Part 2

Imagine this. An employee has to write a proposal for a prospective client. The proposal is not something that can be copied from something else online or taken from another sample. Now imagine that the proposal goes out to the prospective client, filled with spelling, grammar and punctuation mistakes. In the proposal, the company’s values and services are unclear. How would that employee’s manager feel if he got wind of that document? Embarrassed? Humiliated? How would that proposal affect the company’s ability to land that client? How would that proposal impact that employee’s upward mobility?

Good writing skills are imperative for any professional’s toolbox. In business, there are letters, memos, reports, presentations, company publications, emails, advertisements speeches, press releases, proposals, five-year plans, and so much more which must be written. Each document needs to be clear, concise, grammatically correct, and fluid. Each written piece should engage the attention of the intended audience, fulfill the intended purpose – whether it is to persuade, inform or engage — and conclude effectively. An employee’s writing skills represents the company or organization for which he or she works. If the writing is not professional and clear, it reflects poorly on the company. But good writing also serves other business purposes as well.
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The Most Underestimated, Undervalued and Needed Skill in Business – Part 1

What skill is the least venerated, most underrated and yet most essential skill in business today? Is it the ability to speak clearly and connect with people? No, although it is a vital skill and most people think the best leaders are those who can deliver a rousing, engaging speech. Is it excellent resource management? No, even though managers who can get the most productivity out of their team generally get the best bonuses. Is it the ability to crunch numbers and data in order to maximize profitability? No, but the number-crunchers definitely have the most power and control within most organizations. Is it the ability to persuade and sell? No, even though salespeople are treated like royalty at most companies. Actually, the skill that is probably the most valuable for managers, leaders and business people at all levels in all industries is the ability to write well.

As a writer, it may sound a bit boastful to say that good writing is the most underestimated, undervalued, and sorely needed skills in business today. Personal experience aside, while the ability to write well may seem like a mundane skill (after all it is not taught as its own subject in grade school or at most colleges), it is one of the most crucial skills any exec, manager or leader can bring to the table, regardless of industry or occupation. From engineers to educators and from real estate brokers to investment bankers, practically anyone in business today needs to be able to write well…. to deliver written information in a crisp, clear and concise manner. Says who?…. Well, just about everyone.
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Managing Staff Vacations during the Dog Days of Summer

The temperature is anywhere between a sizzling 82 degrees and a scorching 102 degrees, from Montauk to Miami and from Dallas to Des Moines. Kids are wrapping up their summer break from school. Families are heading to the shore, water parks and lakes to cool off or up to the mountains to relax. Adventure seekers are cruising, sailing and soaring to far-off destinations. Vacations abound.

Meanwhile back at the world of work, far from the summer fun, businesses continue to function. Customers continue to place orders. Goods still need to be delivered and services must still be provided. As staff takes time off, summer vacations inevitably place a burden on those who remain behind to carry the load. Companies must be careful in how they handle summer vacation requests and manage staff leave time. There is a fine line between being so permissive with leave time that business suffers and being so rigid with vacation requests that employees aren’t able to get a much-deserved break to rest and recharge their batteries. Walking that fine line is the challenge. Continue reading

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The Road to Employee Productivity is Paved with High Expectations

There are countless sayings about setting high expectations. Aim high. Shoot for the stars. Raise the bar. The belief is that the higher the expectations, the greater the results. But is this actually true? Can the expectations that we set for a person actually affect how well that person performs? Has this been validated scientifically or is it just an old wives tales?

Consider a research study done in education. A third of the students in an average class were selected at the beginning of the school year. The teacher was told that those students were “high potential” achievers and were very likely to bloom that year in her classroom. The teacher was told that even if she did nothing different, those students were likely to excel. However, the teacher was asked to ignore that information and treat all the students the same. The teacher believed she did treat all the students the same. The students were not told about the study at all. Given that the students knew nothing about the study and the teacher said she treated all the students the same, the performance by students labeled “high potential” should have been no different than the rest of the class. However, the results told a different story. Based on their scores on standardized achievement tests, the students identified as “high potential” achievers had greater gains in achievement over the course of the year than the rest of the students, even though the so-called “high potential” had actually been picked at random. The only difference between the “high potential” and the rest of the students was just in the teacher’s mind… in her expectations.

That study has been replicated and validated many times with students worldwide…. but what about with adults? Does this phenomenon also hold true for adults? Could it be applied to the workplace? Can the preset expectations that managers have of employees actually impact their employees’ performance? Do expectations influence work results?
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On Your Mark. Get Set. Start.

When a runner is getting ready to run a race – whether a sprint or a marathon — the runner typically has a routine or series of actions to prepare for that race. There is, of course, a lot of conditioning leading up to race day. A couple of hours before the start, a runner might pop a few Advil and drink a lot of water. He might eat a hearty breakfast to provide the body with adequate fuel. Then shortly before the start, he might check the laces on his running shoes. He might also do a lot of stretching and warm-up exercises. When the race is about to start, the runner will probably line up at the starting line, get into a running position, and listen for the countdown, whistle or buzzer that signals to go. Each of those actions work as tiny cues to get the body’s adrenaline pumping and prime the runner to go swiftly from inertia to movement.

Mark Twain once said that the secret of getting ahead is just getting started. Going from inaction to action is probably the hardest part of getting just about anything done. It takes the most energy to go from total inactivity to motion – whether that motion is simply thinking through a problem or physically acting on it. A major factor in procrastination is simply the inability to start. Once the person begins, getting a project, task or job done becomes significantly easier. If starting is the hardest part of any job, then perhaps one key to success is simply in identifying ways to help launch the starting process Continue reading

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Redeeming Reputation in the Digital Realm – Part 2

A company’s reputation is its most important asset. A person’s individual reputation is his or her most important possession. Yet, most people and companies are entirely unaware of their online reputation. While ignorance may be bliss in some things, it is incredibly risky to be ignorant of one’s online reputation. Attention all business owners, managers and professionals: what you don’t know about what others think of you can hurt you! That is why there are now professionals – reputation management experts — who make a living helping people and companies monitor, protect, and (if necessary) redeem their online reputation.

It is important to be aware of and stay on top of one’s personal reputation. Likewise, entrepreneurs and business execs should know what their company’s digital reputation is. According to top reputation management experts, the key to protecting a reputation or brand is to be aware and proactive. There are a number of things that can be done to protect a good reputation and/or redeem a damaged reputation, whether it is of a company or individual. Here are some sound reputation management tips. Continue reading

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Redeeming Reputation in the Digital Realm – Part 1

Some 2,300 years ago, Publilius Syrus (a writer of Latin) penned that “A good reputation is more valuable than money.” About 2,000 years later, Ben Franklin said “It takes many good deeds to build a good reputation, and only one bad one to lose it.” Recently, billionaire and investment guru Warren Buffet said essentially the same thing… “It takes 20 years to build a reputation and five minutes to ruin it. If you think about that, you’ll do things differently.” For thousands of years, wise people have understood the importance of reputation. Reputation is a fundamental instrument of social order, based upon distributed, spontaneous social control. A person’s reputation reflects the overriding opinion held by others about him, and a company’s reputation reflects the opinion held by most about the business or its products and services. Once tarnished by bad behavior, a damaged reputation can have a profound impact on success and career.

It used to be that a person with a bad reputation would need to change professions, relocate or use an alias to overcome the stigma. In time, however, he could count on memories fading and offenses being forgotten. Today, thanks to social media and the World Wide Web, it is much harder to bury, outrun or outlive a bad reputation. Online news articles. Blogs. Public records. Video recordings. Digital photographs. Personal misdeeds and corporate wrongdoings are thoroughly documented — and available for anyone to see online 24/7 — forever. Frowned-on behaviors live on in search engines in perpetuity, especially in the U.S. When deserved, most people agree that a wrongdoer deserves the challenges that result from a bad reputation. But what happens when a genuinely respectable person’s reputation is tarnished by association, mistake or through no fault of his own? What happens if a business’ reputation or brand is tainted unjustly or unfairly? Is it possible to redeem a tarnished reputation that has been dragged through the digital mud? How does one redeem a reputation on the World Wide Web? Continue reading

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Do Less: Eight Things to Give Up – Part 2

There are many things people know they should give up because it’s just plain bad for them. Putting too much salt in food. Smoking cigarettes. Texting and driving. Drinking alcoholic beverages in excess. Getting sunburned often. Then there are a number of things people do that they think are perfectly fine but it turns out they aren’t. Chewing ice (which is bad for teeth). Protecting clothes using mothballs (which are stuffed with pesticides that are toxic and are ingested when smelled). Drinking skim milk instead of full-fat milk (which is fortified with powdered milk that oxidizes cholesterol and causes plaque buildup in arteries and increases the chance of a heart attack). Using a computer for more than three continuous hours a day (because it causes carpel tunnel syndrome, impacts posture, strains eyes, and – because of being increasingly sedentary – increases the propensity for heart disease).

Then there are things that people do professionally that they suspect are not good, but they do them anyway. In fact, deep down, most people know these behaviors negatively impact success. Yet, they do them anyway because they don’t truly realize just how harmful these behaviors can be. These are thought processes and actions that sink careers. There is much to be said about doing these things less in order to thrive more. Last week we looked at four such behaviors and thought processes to stop. Here are four more to give up. Continue reading

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Do Less: Eight Things to Give Up – Part 1

We are forever reading and hearing about the things we should do more. Exercise more. Eat more healthily. Walk more. Laugh more. Read more. At home and at work, there are evermore demands. Do. Do. Do more. Well, here’s a thought. Perhaps instead of doing more, we should be doing less?

When it comes to business and career, there are thoughts and behaviors we would be well advised to do less. In fact, what sets high achievers apart from others is not that they do a lot, but rather that they don’t do a lot. The most successful people have mastered the art of filtering. They eliminate unproductive thoughts and behaviors and focus only on valuable activities that produce maximum results. They cut away things that are distracting or destructive. The go-getters and rainmakers of the world (in every profession and occupation) strip away most time-wasting, mentally-depleting activities and thought processes that diminish, delay or drain productivity and reduce accomplishments.

So for a change, we recommend not adding to your list of things to do, but rather embracing a list of things to stop doing. That’s right. Do less! Give up these eight thought-process and behaviors and see what happens. Continue reading

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Travel Etiquette: Dos, Don’ts, and Super Don’ts

The solstice — which heralds the beginning of summer in the Northern Hemisphere – officially begins on June 21st this year. In addition to hot weather, summer also ushers in the end of the K-12 school year and summer break for colleges and universities. It is the time of year when families and professionals alike take vacations. And it is also the time of year when many professional associations hold business conferences. All in all, it makes for a very busy travel period. That is why, in addition to packing sunscreen and sunglasses, travelers should also make sure to pack their best manners and patience. Travel can be daunting and it can also bring out the worst in people. Without a huge supply of good graces and respect for others, one person’s bad manners can ruin someone else’s good time or worse.

Case in point. It was a year ago that the government of China felt compelled to issue a set of official conventions to be followed by Chinese citizens when traveling. The guidelines were posted on the Chinese central government’s website. Behaviors that the Chinese government was hoping to eradicate amongst Chinese travelers included “spitting, littering, cutting in lines and defacing historic treasures”. What prompted this edict was the behavior exhibited by one 15-year old Chinese tourist visiting Egypt last year who carved his name into a 3500 year old Egyptian artifact/relic. In addition to causing an international uproar, the teenager’s rude behavior was harshly rebuked by his own people.

All would do well – whether traveling for business or pleasure – to follow well-established protocol for what is and is not socially acceptable behavior when going out into the world. Here are a few tips and cues to keep in mind (and share with others) when traveling…. And don’t assume you know better. While everyone agrees that bad manners are annoying or offensive, sometimes we don’t realize it may be us. Read on to ensure you don’t offend others! Continue reading

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