Monday Mornings with Madison

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Personal-Professional Well-Being

Recommendations: To Give Or Not To Give

It used to be that letters of recommendation were typically requested only by employees from bosses and from teachers by graduating seniors trying to gain admission to college. Social media has changed all that. Today, anyone can give anyone else a recommendation and many do. Coworker to coworker. Boss to employee. Employee to Boss. Vendor to Customer. Customer to Vendor. Manager to another Manager. Teacher to University. University to Employer. Recommendations are everywhere (mostly because of the amazing power of a third-party endorsement). Indeed, LinkedIn recently added a new tool for recommendations. Besides allowing one person to post a written recommendation for another person, now LI also allows one person to endorse the specific skills of another person. This can be invaluable for someone presenting him or herself as an ‘authority’ in a particular topic or area.

Last week, we considered how to go about asking for a recommendation. However, the flip side of the coin is that there many issues to consider when giving a recommendation. Should you give a recommendation to anyone who asks? What if the person requesting one really doesn’t deserve it? For instance, what if the person requesting a recommendation is a nice person but has really bad work habits? And what about the number of recommendations requested? For the top leaders of companies and managers of big departments, giving one person a recommendation on LinkedIn might lead 50 others to ask as well. What is the protocol for deciding when and how to give recommendations? To give or not to give recommendations, that is the question. Continue reading

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Getting Recommendations

It’s been said that past performance is often the best predictor of future behavior. Show me an employee who has a solid work history — effective, efficient and reliable in past jobs — and I’ll show you an employee that will probably be effective, efficient and reliable in her next job (assuming she is doing the same type of work). On the other hand, show me an employee who has changed jobs often, was regularly late for work and produced subpar work in his last three positions and I will show you a person who will likely be tardy and ineffective in his next job until he changes jobs again, which is likely to happen quickly.

That is why letters of recommendation are so valuable. A letter of recommendation from a former boss, coworker or subordinate can speak volumes about how a person’s skills, talents and training translate into the real world. A professionally-written resume might omit facts, exaggerate abilities, and even fabricate information, but a recommendation gives an employer a glimpse of how a potential candidate has actually performed in the past. A recommendation can provide insights into a person’s work habits, interpersonal skills and intangible qualities that no resume, cover letter or job interview can reveal. Likewise, a lack of recommendations or lukewarm recommendations can speak volumes too. For professionals who are offering a service – such as attorneys, accountants, bankers and Realtors — customer recommendations speak volumes about that individual’s ability to deliver results in a positive manner. Given the value of a good recommendation, it is important for most people to have strong recommendations. Yet, when it comes to getting recommendations, there is a lot of uncertainty. When it comes to asking for recommendations, what is the protocol? Continue reading

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The Amazing Power of Habits – Part 3

For the last two weeks, we’ve been considering the power of habits. We learned that habits reside in the basal ganglia within the brain and that habits are separate and independent from memory and learning. We discovered that nearly half of all our daily behavior and decisions are actually driven by habits rather than conscious, deliberate thought. Once habits are formed, they become more formidable in controlling behavior as they become ever more entrenched in our brain’s neural pathways. Breaking bad habits, therefore, can be a challenge… although not impossible. The key is to change or remove the cues triggering the habit or the rewards reinforcing it. Even so, breaking a bad habit requires a lot of deliberate thought.

Scientists have discovered that one of the best ways to break a bad habit is to simply replace it with a new good habit. Actually one habit doesn’t so much replace another. Rather, one habit fades while another is reinforced. So, instead of expending a lot of money, energy and time breaking bad habits, most people are better off establishing and reinforcing good habits. Over time, the new good habits will become entrenched in the brain’s neural pathways while old habits fade (through lack of use and reinforcement) even though they can still be triggered by old cues. When harnessed for good, habits can be incredibly productive and positive. Here are 11 tips to help establish new good habits. Continue reading

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The Amazing Power of Habits – Part 2

At the end of each year, many people prepare a list of “Resolutions.” Exercise more. Eat healthier. Put more into savings. Quit smoking. Get organized. Lose weight. Get regular medical and dental care. Gyms sign up tons of new members. Enrollment in weight loss programs swells. Office and organizational supply stores sell more tools and supplies. Intentions are good. Willpower is focused. And yet, despite the best of intentions, most people are unable to keep their ‘resolutions’ for more than a week or two.

Practically speaking, the average list of ‘Resolutions’ is little more than a list of bad habits people want to break and a list of good habits people want to start. Yet, most bad habits persist while good ones languish. Resolutions get recycled year after year. That is because most people don’t understand how habits work so they aren’t able to intentionally stop bad habits or start good ones, even though new habits are continually being formed and old ones discarded unintentionally. Why is it people can’t break or start habits at will, but somehow manage to break and start habits without trying all the time? Is it even possible to control habits? The answer is yes. It starts by understanding why habits are necessary and how habits work.
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The Amazing Power of Habits – Part 1

Have you ever driven home from work and then realized when you got home that you had no recollection of doing it? Or you got up in the morning and did your morning routine (brush teeth, shave, groom hair, shower and dress, make bed, etc.) but could not remember actually performing some or any of the tasks. It was as if you were on auto-pilot. In a sense, you were. But instead of drawing on information from your memory bank, you were drawing information from a different, deeper part of the brain that doesn’t involve either learning or memory. You were performing a habit.

Until recently, most scholars believed that learning, memory, and habits were all inextricably connected. A person learns how to do something, remembers doing it and then, through repetition over time, becomes habit…. a recurrent, often unconscious pattern of behavior acquired through frequent repetition. Based on this, it stands to reason that without the ability to learn and remember, a person could not form new habits or perform existing habits. But research has proven that that is actually not true. The latest brain research is revealing that learning, memory and habits all ‘live’ in different parts of the brain and are not actually connected. A person can form and perform a new habit even if the person has no ability to learn or remember new information. And research has found that habits are more powerful and persistent in controlling individual behavior than conscious thought. This can be invaluable to business. Continue reading

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Count Blessings Even In Tough Times

At this time of year, there is a natural tendency to get a little more introspective. Folks will reflect on the past and contemplate the future. Some may stop to consider what has happened, both good and bad. They may think about what they have, don’t have, or what they want. It is natural to do a personal inventory of one’s life during meaningful holidays or after milestone moments or major events.

However, in tough times, there is a danger that such an exercise can do more emotional harm than good. Anyone that has experienced a major loss – due to a natural disaster, illness, career setback, business challenge or personal problem – may find taking a personal inventory depressing. It doesn’t have to be. In fact, some deep, personal reflection can help bring into focus what is most important and provide fuel to move forward with purpose. As Alexander Graham Bell once said, “Sometimes we stare so long at a door that is closing that we see too late the one that is open.” Even in tough times – especially in tough times – it is important to look not at the doors that have closed but at the ones that are opening. Here are 10 tips to help with the process.
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Does Practice Make Perfect?

The old adage of ‘practice makes perfect’ conveys the idea that with enough practice a person’s performance can achieve perfection. Yet, the term ‘perfection’ itself seems to fly in the face of the essence of being ‘human.’ It is universally understood that to be human is to be imperfect. So if that’s true, just how much can practice improve a person’s performance at any given task or skill?

The issue of ‘practice’ has been examined and re-examined by teachers, industrial psychologists, and coaches the world over. Does practice make perfect? It is certainly the question that anyone trying to achieve an exceptional level of success would want to know. And certainly any business owner or entrepreneur should wonder just how much ‘practice’ do skilled employees need to achieve mastery in their profession. If practice makes perfect, just how much practice is that? Continue reading

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Preventing Human Error

It’s been said many times that ‘to err is human, to forgive divine.’ Few would argue that at least the first part of that statement is absolutely true. No one is perfect. To be human is to make mistakes. Isn’t that why they put erasers on pencils? But when people make mistakes at work, those errors can hurt business. In fact, Marketwire reported in 2008 that human errors among employees cost businesses in the US and UK more than $37 billion in lost productivity. While the vast majority of mistakes at work are minor and do little real harm, some mistakes are serious enough to reduce sales, damage customer relations, hurt the bottom line or even cause sentinel events — unexpected occurrences involving death or serious physical or psychological injury.

Although it is normal for people to make mistakes, human error is never welcome at work. Companies have a vested interest in minimizing mistakes. But is that even possible? While it isn’t possible for any company to completely eliminate all slips and mishaps by staff, there are things that businesses can do to help reduce the quantity and impact of errors in daily operations. The first step is to understand the finer distinctions in the nature of human errors and what factors cause employees to make more mistakes and slips. The second step is for companies to design protocols that help to minimize errors. Make no mistake, it can be done. Here’s how. Continue reading

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Unknown Unknowns – When You Don’t Know What You Don’t Know

Knowledge is power. That’s true in any society or culture anywhere in the world. Knowledge empowers one to navigate a complex world in the best, most efficient, most effective way with the least amount of snags and waste. This has been true since before recorded history. In fact, the 13th century Persian-Tajik poet Ibn Yamin wrote about men and knowledge:
One who knows and knows that he knows…
His horse of wisdom will reach the skies.
One who knows, but doesn’t know that he knows…
He is fast asleep, so you should wake him up!
One who doesn’t know, but knows that he doesn’t know…
His limping mule will eventually get him home.
One who doesn’t know and doesn’t know that he doesn’t know…
He will be eternally lost in his hopeless oblivion!

It is important to be ‘in the know.’ But given today’s sophisticated, complex, high tech society, having complete knowledge about everything is impossible. In an ever-increasingly intricate world, there is so much to know about so much. No one’s knowledge is ever complete. We each have many important things that we know are unknown, and many more unknowns of which there isn’t even an awareness. These are the unknown unknowns.

So how do we come to know something we need to know but don’t even know that we don’t know? It is something of a conundrum. For people in business, it is a catch-22 that can be costly.
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Ten Strategies for dealing with Prolonged Stress

During a crisis, there is usually an initial period of intense stress for any individual involved. The body and mind achieve a heightened state of alert to deal with the situation. The heart pounds, chest heaves, and muscles tighten. Senses sharpen. Time slips into slow motion. The body becomes impervious to pain. This is the normal reaction. The human body responds to a stressful situation by flooding the body with endorphins and adrenaline to deal with the situation at hand. After the initial shock wears off, the body eventually returns to a state of equilibrium. However, when there is a stressful situation that is prolonged — whether it is a life-threatening illness, a terrorist attack, a natural disaster or some other ongoing event — the stress usually doesn’t end right away. In fact, the bigger the catastrophe, the more likely the stress will continue for a long time.

Indeed, after a major calamity, the body must continue to deal with the fallout of the situation. Unfortunately, long-term stress is harmful. Studies have shown that prolonged stress can be very damaging to both body and mind. But any person dealing with a major life crisis cannot just remove him/herself from the situation and stop the cause of the stress. A person dealing with a major illness or a major disaster simply cannot walk away from the cause of the stress. So what is a person to do? How does one cope with prolonged stress? Here are 24 health reasons to pay attention to ongoing stress, and 10 strategies to help decompress. Continue reading

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