Monday Mornings with Madison

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Life Skills

Count Blessings Even In Tough Times

At this time of year, there is a natural tendency to get a little more introspective. Folks will reflect on the past and contemplate the future. Some may stop to consider what has happened, both good and bad. They may think about what they have, don’t have, or what they want. It is natural to do a personal inventory of one’s life during meaningful holidays or after milestone moments or major events.

However, in tough times, there is a danger that such an exercise can do more emotional harm than good. Anyone that has experienced a major loss – due to a natural disaster, illness, career setback, business challenge or personal problem – may find taking a personal inventory depressing. It doesn’t have to be. In fact, some deep, personal reflection can help bring into focus what is most important and provide fuel to move forward with purpose. As Alexander Graham Bell once said, “Sometimes we stare so long at a door that is closing that we see too late the one that is open.” Even in tough times – especially in tough times – it is important to look not at the doors that have closed but at the ones that are opening. Here are 10 tips to help with the process.
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Does Practice Make Perfect?

The old adage of ‘practice makes perfect’ conveys the idea that with enough practice a person’s performance can achieve perfection. Yet, the term ‘perfection’ itself seems to fly in the face of the essence of being ‘human.’ It is universally understood that to be human is to be imperfect. So if that’s true, just how much can practice improve a person’s performance at any given task or skill?

The issue of ‘practice’ has been examined and re-examined by teachers, industrial psychologists, and coaches the world over. Does practice make perfect? It is certainly the question that anyone trying to achieve an exceptional level of success would want to know. And certainly any business owner or entrepreneur should wonder just how much ‘practice’ do skilled employees need to achieve mastery in their profession. If practice makes perfect, just how much practice is that? Continue reading

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Preventing Human Error

It’s been said many times that ‘to err is human, to forgive divine.’ Few would argue that at least the first part of that statement is absolutely true. No one is perfect. To be human is to make mistakes. Isn’t that why they put erasers on pencils? But when people make mistakes at work, those errors can hurt business. In fact, Marketwire reported in 2008 that human errors among employees cost businesses in the US and UK more than $37 billion in lost productivity. While the vast majority of mistakes at work are minor and do little real harm, some mistakes are serious enough to reduce sales, damage customer relations, hurt the bottom line or even cause sentinel events — unexpected occurrences involving death or serious physical or psychological injury.

Although it is normal for people to make mistakes, human error is never welcome at work. Companies have a vested interest in minimizing mistakes. But is that even possible? While it isn’t possible for any company to completely eliminate all slips and mishaps by staff, there are things that businesses can do to help reduce the quantity and impact of errors in daily operations. The first step is to understand the finer distinctions in the nature of human errors and what factors cause employees to make more mistakes and slips. The second step is for companies to design protocols that help to minimize errors. Make no mistake, it can be done. Here’s how. Continue reading

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Unknown Unknowns – When You Don’t Know What You Don’t Know

Knowledge is power. That’s true in any society or culture anywhere in the world. Knowledge empowers one to navigate a complex world in the best, most efficient, most effective way with the least amount of snags and waste. This has been true since before recorded history. In fact, the 13th century Persian-Tajik poet Ibn Yamin wrote about men and knowledge:
One who knows and knows that he knows…
His horse of wisdom will reach the skies.
One who knows, but doesn’t know that he knows…
He is fast asleep, so you should wake him up!
One who doesn’t know, but knows that he doesn’t know…
His limping mule will eventually get him home.
One who doesn’t know and doesn’t know that he doesn’t know…
He will be eternally lost in his hopeless oblivion!

It is important to be ‘in the know.’ But given today’s sophisticated, complex, high tech society, having complete knowledge about everything is impossible. In an ever-increasingly intricate world, there is so much to know about so much. No one’s knowledge is ever complete. We each have many important things that we know are unknown, and many more unknowns of which there isn’t even an awareness. These are the unknown unknowns.

So how do we come to know something we need to know but don’t even know that we don’t know? It is something of a conundrum. For people in business, it is a catch-22 that can be costly.
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Ten Strategies for dealing with Prolonged Stress

During a crisis, there is usually an initial period of intense stress for any individual involved. The body and mind achieve a heightened state of alert to deal with the situation. The heart pounds, chest heaves, and muscles tighten. Senses sharpen. Time slips into slow motion. The body becomes impervious to pain. This is the normal reaction. The human body responds to a stressful situation by flooding the body with endorphins and adrenaline to deal with the situation at hand. After the initial shock wears off, the body eventually returns to a state of equilibrium. However, when there is a stressful situation that is prolonged — whether it is a life-threatening illness, a terrorist attack, a natural disaster or some other ongoing event — the stress usually doesn’t end right away. In fact, the bigger the catastrophe, the more likely the stress will continue for a long time.

Indeed, after a major calamity, the body must continue to deal with the fallout of the situation. Unfortunately, long-term stress is harmful. Studies have shown that prolonged stress can be very damaging to both body and mind. But any person dealing with a major life crisis cannot just remove him/herself from the situation and stop the cause of the stress. A person dealing with a major illness or a major disaster simply cannot walk away from the cause of the stress. So what is a person to do? How does one cope with prolonged stress? Here are 24 health reasons to pay attention to ongoing stress, and 10 strategies to help decompress. Continue reading

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The Cost of Employee Tardiness

Employees are every company’s greatest asset and resource. Each worker brings his/her talents and skills to bear on behalf of the organization. Ingenuity. Creativity. Problem-solving. Writing. Speaking. Listening. Coordination. Instruction. Persuasion. Negotiation. Judging. Decision-making. They provide a wealth of skills and talents that no computer or robot can perform as well. Yet, human resources are also the most time-consuming, difficult to manage and maintain, and fluid of all company assets.

Unlike machines or inanimate objects, people have feelings and personal problems that can affect their work. They are impacted by forces outside their control such as children, weather and traffic. Sometimes they are just having ‘bad days.’ In short, they are human. These personal issues can not only bleed into their work life in minor ways such as reduced concentration, inability to stay focused on work, or expressing a bad attitude, employee problems can also eat into company profits. There are a number of ways in which employee issues can affect work behavior which, in turn, result in tangible costs to a company. One of the most common work-related behavior issues is tardiness. Anyone – probably everyone – is late to work once in a while. But when this work-related behavior is chronic, it is not just minor irritation for a company…. it affects the bottom line. At what point should tardiness be addressed? And just how much does this work-related behavior cost companies? Continue reading

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Forgiveness at Work Part 2

Conflict itself is not what creates problems and increases costs for businesses. Rather the problem arises from the inability or unwillingness of those involved and those in leadership to address a conflict in a timely and honest way, resolve the issue, and then for all participants to – most importantly – move on without harboring residual bitterness. Thus, at the heart of all conflict resolution is the ability and willingness of people to give an apology or accept one and let go of all resentments…. the basic concept of ‘forgiving and forgetting.’

Indeed, all religions hold forgiveness as a basic, important principle. For example, in the Jewish faith, if a man offends someone else, only the offended person can forgive him. The offender must go and ask for forgiveness. If it is withheld, he should go again, later, and ask. If it is withheld again, he must go once more to ask for forgiveness. If it is refused him a third time, then the person withholding the forgiveness bears the blame. Not only is the person who offended required to seek forgiveness, but the person wronged is also required to give it. Yet, while forgiveness may be a fundamental part of all faiths, it is in scarce supply…. especially in the world of work. Last week, we saw that unresolved conflict is considered the single largest reducible cost for businesses. But people find it hard to give and receive a heartfelt apology and let go of old grudges. Why is that? And are there strategies that can help in giving forgiveness? Continue reading

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Forgiveness at Work Part 1

Gordon Hinckley once wrote in his book Standing for Something: 10 Neglected Virtues That Will Heal Our Hearts and Homes that “The willingness to forgive is one of the great virtues to which we should all aspire. Imagine a world filled with individuals willing both to apologize and to accept an apology. Is there any problem that could not be solved among people who possessed the humility and largeness of spirit and soul to do either or both?”

As “Monday Mornings with Madison” is a work-life advice column, what does forgiveness have to do with work or business? Forgiveness is a virtue we typically relate to personal relationships… unresolved conflicts with close family and friends. But actually forgiveness is a virtue – dare we call it a skill — that has value and purpose in all areas of life, including and perhaps especially in business. There is ample evidence that while forgiveness is regularly discussed in classrooms and places of worship, the act of forgiving or being forgiven past transgressions is one that is neglected and undervalued in the world of work, and certainly seldom spoken of in board rooms. Yet, some experts believe that unresolved conflict represents the largest reducible cost in many businesses, yet it remains largely unrecognized (Dana 1999, Slaikev and Hasson, 1998). What might the average workplace be like if every person, from entry level staff to C-Suite execs, were all equally willing and able to give and receive apologies and release resentments quickly and freely? Might forgiveness actually impact a company’s bottom line?
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Passive, Aggressive or Assertive?

In the business world, one of the most desirable personality traits is assertiveness. Sales managers revere assertive salespeople… those who show a bold forcefulness in the pursuit of a sale. Employees are applauded for being assertive in problem solving and thinking out-of-the-box. Leaders are acclaimed for their hands-on, assertive management style.

Within the spectrum of forceful behavior, assertiveness is considered the middle ground between aggressiveness (too much force) and passivity (not enough force). But how does an executive, manager or entrepreneur achieve just the right balance of assertiveness? Is there a perfect degree of assertiveness that is right for all people, all positions and all situations or is it more subjective? And can one’s natural level of assertiveness be improved or adjusted as needed? Continue reading

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Never Borrow Sorrow from Tomorrow

Last week, we discussed the many mental, physical and emotional benefits to anticipating positive life events. From big events such as vacations to minor pleasures such as a nap, the anticipation of something positive is even more beneficial to a person than the actual vacation or nap. As a business strategy, anticipation can give entrepreneurs and professionals ‘a leg up’ against competitors, psychologically stressing the competition. It is a strategy used often in sports. That is the up side of anticipation.
However, anticipating negative events, while equally impactful, is believed to be detrimental. We give this kind of anticipation a name… it’s called worry. Dating back thousands of years, philosophers have been pondering the concept of ‘anticipating problems’. Seneca, the Roman essayist, philosopher and playwright, was quoted as saying “He who suffers before it is necessary suffers more than is necessary.” Indeed, the general wisdom from philosophers and religious scholars is that worrying causes a person to experience a sense of dread needlessly while waiting for the bad thing to happen.
Yet there are some who have argued that there is a benefit to anticipating a negative event in that it can serve to decrease the negative emotions when the bad thing finally happens. We can dub that the ‘soften the blow’ effect. Anticipating problems and issues ahead of time can also help make them a little less frightening, and allows for planning to avoid or work around problems when they happen. Moreover, worriers argue that even if the bad event doesn’t happen, there is additional joy that results from anticipating that something bad was going to happen and then finding that it did not happen. So what is true? Is anticipating trouble a positive or negative? It depends. Let’s look at the science to find the answer. Continue reading

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